The better way is to plan ahead and schedule your day. Have your next actions laid out in front of you. Now when you reach an impasse, you don’t have to think. The plan might adjust and flex throughout the day, but there’s a plan. Later, I’ll show you step-by-step how I plan my day. With appointments, meetings, and everyday routines already scheduled Gives enough breathing room to be flexible, and to seize opportunities when they arise.įor a daily planning system to work, we will need:Ī list of well defined projects and a breakdown of actions needed to accomplish those projects.Assigns the right balance of immersive and process time.Reduces chaos and uncertainty throughout the day.Enables increased focus on our most important work.Sets us up for a day of clearly defined tasks, and when to do them.But first, let’s lay out what’s necessary for a great daily time management system. If you can, I’d highly recommend one of the following: If you don’t have a todo-list and a calendar in place, the rest of this article won’t be very helpful to you. Many people use either a todolist or calendar.Ī todolist is excellent at collecting and organizing actionable tasks. You can break down large projects into subtasks, and keep everything organized. Look at some of the biggest complaints people have: “my list is too long”, “looking at it feels overwhelming”, “I have too many things to do!” Todolists are awesome, but they can break down too. Why is this so common? Because todolists are not good at rectifying tasks with the amount of time you really have. We are all given the same number of hours in a day, but a todolist has no way of indicating that. You can keep adding tasks and new projects with no limit. If you keep pushing todo items to the next day, it’s not a sign that you’re unproductive. It’s a sign that you’re taking on too many tasks.

Get better at eliminating the inessential, at choosing what’s most important, at saying no.

#Sync todoist with google calendar update.

Todoist google calendar